Finance Assistant - The Chris Lewis Group

Responsibilities

Purchase Ledger

Processing and matching high volume of invoices (matching to PO) onto the Uptick CRM and Xero finance package, ensuring invoices are matched, batched and coded in a timely manner.
Ensuring that internal approval has been granted for the payment of all invoices from relevant Project Managers/Department Heads
Ownership of Purchase Ledger queue (via Hubspot)
Query resolution for non PO invoices
To resolve telephone and written queries raised by suppliers and internal colleagues on a daily basis
Handling all supplier queries ensuring that supplier accounts are not put on stop
To support the day to day management of accounts payable, by ensuring all tasks are carried out accurately and ledgers are maintained in an effective up to date manner.
To reconcile supplier statements and liaising with suppliers to resolve any queries
Have experience of liaising with and managing supplier relationships

Sales Ledger & Credit Control

Maintaining a portfolio of accounts
Chasing outstanding debts via telephone and email
Reducing bad debt and unallocated cash
Produce and send monthly statements
Dealing with customer queries
Direct debit set up, extract and upload
Assisting with the wider finance team as required

Profile

Excellent communication and customer service skills with an ability to speak to people at all levels
Organised and efficient
Strong numerical skills with attention to detail and accuracy.
Ability to quickly adapt to new systems, processes and people
Have a "can-do" attitude and be happy to support the wider team, if required.
Team player
Be self-motivated and competent managing a personal workload
Confident MS Office, excel intermediate with formula knowledges ie V-look up, pivot tables.
Able to build and develop effective working relationships with others to meet shared goals, using negotiation and influencing skills in order to achieve successful outcomes.
Experience of working within a deadline driven environment.
Experience of using bespoke/multi accounting software
Minimum of 1 years’ experience working in a similar role
AAT qualification or studying towards